Online Registration and Allotment of Paid Stalls – ORMAS Pallishree Mela–2026, Baliyatra, Kataka

1. Objective

These guidelines aim to ensure a transparent, fair, and systematic process for online registration and allotment of paid stalls at ORMAS Pallishree Mela–2026, to be organised during the Historic Baliyatra at Kataka. The allotment process aims to provide a marketing platform for artisans, weavers, producer groups, registered enterprises, entrepreneurs, traders, and corporate organisations while ensuring product diversity and quality for visitors.

2. Stall Details and Registration Fee

• Registration fee/Base Rent Amount per stall: ₹20,000/-
• Mode of payment: Online payment gateway
• Number of stalls per applicant: One stall per applicant.
• Stall size: 10 ft × 10 ft
• 3 racks & 1 display table

The registration fee shall be deposited online at the time of submission of the application. The applicant shall also declare the proposed bidding amount for the stall in the prescribed online application form.

3. Eligible Categories of Applicants

The following categories of applicants shall be eligible to apply:

• Individual Artisan / Weaver
• Registered Enterprise
• Entrepreneur
• Trading Organisation
• Corporate Organisation
• Producer Group / Producer Organisation
• Others

4. Information and Documents to be Submitted

Applicants shall be required to submit the following information and documents along with their online application:

1. Applicant's name and contact details. WhatsApp number is mandatory.
2. Bank account details, including account number, account holder's name, IFSC and bank branch.
3. Scanned copy of the bank passbook or other valid bank account proof.
4. Recent photograph of the applicant or authorised representative.
5. Photographs of the products proposed to be displayed and sold.
6. List of products proposed for sale.
7. Aadhaar card (and Aadhaar number).
8. Artisan identity card, wherever applicable.
9. Registration certificate, licence or other relevant supporting documents, wherever applicable to the applicant's category.
10. Submission of an application shall not confer any automatic right to stall allotment. After the registration process is completed, all applications shall be subject to scrutiny and approval by the designated committee.

Accepted formats: PDF, JPG or PNG, up to 2 MB per file.

5. Product Categories and Category-wise Stall Allocation

The paid stalls shall be distributed among the following product categories:

Applicants shall select the appropriate product category while registering online. The products proposed for sale must correspond to the selected category and shall be subject to verification by the authority.

Registration for each category shall remain open till 11.11.2026, 11:59 PM. Once the application registration process is completed, along with successful payment of the registration fee/base rent amount, an acknowledgement letter will be issued to the applicant via e-mail/SMS. As per the acknowledgement, the applicant has to mention the payment process of the offered bid amount through online payment mode. After the same, the stall allotment offer letter will be issued to the successful applicant.

6. Online Registration and Bidding Procedure

The registration and allotment process shall be conducted in the following manner:

1. Applicants shall register through the designated online registration portal and fill in all required personal, organisational, bank account, and product-related details.
2. Applicants shall select one product category and upload the prescribed supporting documents and product photographs.
3. The registration fee of ₹20,000/- per stall shall be paid through the designated online payment gateway at the time of registration.
4. Each applicant shall offer a proposed bidding amount along with the application.
5. Applicants shall be responsible for ensuring the correctness of the information and documents submitted.
6. Incomplete, incorrect applications will be rejected by the organising authority.
7. After the notified last date of registration, i.e., 11.11.2026, 11:59 PM, all applications and supporting documents shall be scrutinised by the organising authority.
8. The organising authority shall assess the eligibility of applicants, suitability of the proposed products, category-wise availability of stalls and compliance with the prescribed conditions.
9. Once the application registration process is completed, along with successful payment of the registration fee/base rent amount, an acknowledgement letter will be issued to the applicant via e-mail/SMS. The applicant has to complete the payment process of the offered bid amount through online payment mode within 24 hours.
10. After the same, the stall allotment offer letter will be issued to the successful applicant.

7. Criteria for Selection and Allotment

Stall allotment shall be made by the designated Stall Allotment Committee under the chairmanship of the CDO-cum-EO, Zilla Parishad, Kataka, in accordance with the following criteria:

• Product suitability: The products proposed for sale must fall within the selected category and comply with quality requirements.
• Document verification: Only applications that satisfy the eligibility requirements and pass scrutiny shall be considered for final allotment.
• Committee's decision: The committee shall finalise the allotment and waiting list after scrutiny and evaluation of eligible applications in accordance with these guidelines.

The highest bidding amount shall be considered only among eligible applicants in the relevant category. Submission of the highest bid shall not guarantee allotment if the application fails to meet the prescribed eligibility or documentation requirements or the attractive product category.

8. Refund of Registration Fee

• The registration fee of unsuccessful applicants shall be refunded directly to their respective bank accounts using the bank details furnished during registration.
• Refunds shall ordinarily be processed within 15 working days of finalisation of the allotment list, subject to applicable payment gateway and banking procedures.
• The registration fee shall not be treated as the final stall rent or successful bid amount unless expressly provided.
• Applicants shall be responsible for providing accurate bank account details to facilitate the refund process.

9. Waiting List and Re-allotment

In the event of withdrawal, cancellation or rejection of allotted stalls, the vacant stall/s will be allotted to an eligible applicant from the waiting list of the relevant product category.

Such re-allotment shall be made in accordance with the prescribed selection priorities, category-wise availability and the objective of maintaining product diversity. The organising authority will re-allot out of the waiting list and communicate the decision to the concerned applicant.

10. General Terms and Conditions

• Each applicant shall be eligible to apply for only one stall under one selected product category.
• Registration and payment of the prescribed fee shall not confer an automatic right to allotment.
• Allotment shall be subject to document verification, product suitability and the decision of the designated committee.
• Applicants shall sell only the products declared in their applications and approved by the committee.
• Applicants shall comply with the rules and instructions issued by ORMAS and the competent authorities regarding stall operation, hygiene, cleanliness, safety, applicable licences and conduct during the Mela.
• Any attempt to submit false documents, misrepresent product details, violate the prescribed conditions or sublet the stall may result in rejection or cancellation of allotment.
• The organising authority shall be responsible for finalising the allotment, the waiting list and deciding matters arising during the selection process in accordance with the approved guidelines.
• In the stall: no burning of incense sticks and no stove usage inside the stalls. Alcohol and smoking are strictly prohibited.
• Any misbehaviour or misconduct towards any customer, other exhibitor or organising team member may lead to cancellation of the stall.